Specific Responsibilities include but are not limited to:

-The primary responsibility is to support the team in managing operational policy related business processes within the team’s areas of responsibilities, more specifically:

1.Support team in the process of operational policies update and development
2.Support team in maintaining the knowledge database for operational policies and related guidance which is made available to Bank staff and can be easily accessed
3.Support team in organizing training and knowledge sharing events related to operational policies
4.Retrieve and prepare timely data, statistics, and information to support the policy knowledge sharing and analytical work within the Bank
5.Conduct analysis, independently or in teams, as requested by the manager
6.Provide logistic support (such as assisting in visa application, coordinating travel schedule, preparing all travel documents including travel memo, budget and expenses claims etc.) to the visiting senior advisors

-In addition, the Assistant will also provide more general support to the team such as:
1.Manage specialists and senior specialists’ schedule, and maintain up-to-date files and records of all correspondence and documentation related to the office/department that the assistant is working for
2.Ensure the timely and smooth implementation of logistics surrounding key tasks in the unit.
3.Provide support for the organization of meetings, events, workshops and conferences.
4.Support procurement actions and process invoices and maintain an up-to-date record of vendor payments.
5.Using the full suite of available software (Microsoft Office, Excel, PowerPoint, Cloud systems, etc.) to assist the team in data processing, data archive, and to ensure the accuracy and integrity of the data and statistics in the team’s database.

-Any other tasks that may be assigned from time to time by the supervisor(s)

Candidate Requirements
-Bachelor’s degree or above in related fields from a reputable university
-Minimum 1 year of relevant support experience in the international/financial institution
-Proficient in verbal/written English and Chinese
-Excellent interpersonal, diplomatic and organizational skills as well as ability to juggle multiple priorities
-Self-motivated and detail-oriented; able to work under pressure and meet deadlines; service orientation
-Proven experience with MS Office Applications is a must.